Business Central for SaaS & Subscription
Business Central now includes subscription billing, so SaaS and subscription businesses can run recurring contracts, invoicing and revenue recognition in the same system as their finance. We implement it around your pricing model and reporting.
Our Business Central Services
TrueVantage is a Microsoft Dynamics 365 Business Central partner for UK small and mid-market businesses. We implement Business Central, help you choose the right licences and support it after go-live.
How Business Central fits SaaS & Subscription businesses
Common challenges in SaaS and subscription
- Billing outside finance. Recurring invoices run from spreadsheets or a separate billing tool, then imported.
- Revenue recognition by hand. Annual and multi-year contracts deferred and released manually every month.
- Contract changes. Upgrades, downgrades, price rises and renewals handled one at a time.
- Board reporting. Recurring and deferred revenue rebuilt in spreadsheets for every board pack.
Business Central capabilities that fit
- Subscription billing. Contracts and billing schedules for recurring items and services, with automated billing.
- Usage-based billing. Bill for usage alongside fixed recurring charges.
- Revenue and expense recognition. Accruals posted to the balance sheet and released to the income statement in the right periods.
- Contract and price updates. Update contract parameters and prices, and plan future price changes.
- Deferrals. Deferral templates for other prepaid income and costs.
- Multi-currency and consolidation. Bill customers in their currency and consolidate group companies.
- Dimensions. Report by product, plan, region or customer segment.
Microsoft made subscription billing generally available in October 2024, and it is included in the Essentials licence. See Business Central licences for Microsoft’s current UK prices.
Integrations we typically scope
- Your product or platform, for usage data and customer provisioning
- Payment providers, such as Stripe or GoCardless, for collections
- A CRM, such as Dynamics 365 Sales or HubSpot, for quote-to-contract handover
- An existing billing platform, if you keep one for part of the business
- Power BI for MRR, ARR, churn and deferred revenue dashboards
- Microsoft 365 and Teams for approvals and collaboration
Not every business needs all of these. We agree what’s in scope during discovery; for a first estimate, try our Business Central cost calculator, and see how we run a Business Central implementation. After go-live, Business Central managed support keeps the system in step as your business changes.
Why Choose TrueVantage?
Dual-Platform Expertise
One of very few UK consultancies certified in both NetSuite and Business Central. We recommend the right platform for your business, not the one we happen to sell.
Senior-Led Projects
Every project is led by a senior UK consultant with finance and ERP experience.
Designed With Your Finance Team
Our team includes finance- and accounting-experienced consultants, so your chart of accounts, dimensions, approvals and reporting are designed around how you close the month, not bolted on afterwards.
Support After Go-Live
We don't hand over and walk away. After go-live, Business Central managed support covers user help, fixes, improvements and Microsoft's twice-yearly updates.
Not Sure Business Central Is Right for You?
TrueVantage is also a certified NetSuite partner. Our vendor-neutral approach means we'll recommend the platform that genuinely fits your business — even if that means NetSuite is the better choice.
Frequently Asked Questions
Can Business Central handle subscription billing?
Yes. Business Central's subscription billing manages contracts, billing schedules, recurring and usage-based invoices, and revenue recognition based on the billing schedule.
How does Business Central handle deferred revenue?
Subscription billing posts accruals to the balance sheet and assigns revenue to the right periods. Standard deferral templates cover other prepaid income and costs.
Do we still need a separate billing platform?
Not always. Some businesses move recurring billing into Business Central; others keep a specialist billing tool and integrate it. We look at your pricing model, volumes and product integration before recommending either.
Can Business Central report MRR and ARR?
Subscription billing includes standard reports on contracts, billing and recognised revenue, most of them available in Power BI. We build MRR, ARR and churn reporting from that data, defined the way your board measures them.
Which Business Central licence do SaaS businesses need?
Usually Essentials. Subscription billing, deferrals, multi-currency and consolidation don't need Premium.
Talk to us about Business Central for your business
Book a free, no-obligation call. We'll talk through how you work today, which Business Central licences and modules you'd need, and what an implementation would involve for your SaaS or subscription business.
Book Your Free Consultation